Guidance on ‘Case Summary’ submissions

 

We are inviting healthcare professionals to submit interesting case summaries in which echocardiography played a significant role in the diagnosis and/or management of acutely unwell patients. Submitted entries will be reviewed by the conference committee, blinded to the submitting author(s), and scores awarded for the uniqueness of the case and for the role that echocardiography played in the patients care.

 

Format

• Title (up to a maximum of 20 words).

• Authors (up to a maximum 3 authors may be listed, for each Author please list their full name, role/grade and institution).

• Body of the text (up to a maximum of 800 words, we do not mandate any specific structure).

• Still Images (up to a maximum of 4 still images should be supplied, which illustrate the case).

• References (up to a maximum of 8 references may be included – these do not count towards the word count).

• Moving images (please do not send any moving image clips with your submission, however the most interesting cases will be invited to be presented orally, in which case moving images are likely to form part of that presentation).

 

Patient confidentiality

In line with Royal College of Radiologists Guidance (Guidance on the use of patient images as part of standard care for teaching, training and research, 2017) it is essential that submissions do not contain any information that would make the patient identifiable.

 

Submissions (including still and moving images) must not contain: patient name, date of birth, NHS or hospital record number or key dates (such as admission date). Submissions may include the patient’s sex and the patient’s age at time of admission. Patient characteristics such as ethnicity, employment etc. should only be included if they are of specific relevance in this case.

 

In some cases the diagnosis and/or treatments are so unique as to make the patient potentially identifiable based on the case history alone. In these cases authors must obtain written consent from the patient for the case to be submitted to the conference. The authors should retain this written consent such that it can be submitted to the conference committee if requested. Even when written consent is obtained, the deidentification steps listed above must still be followed.

 

If submitted cases that are deemed to be inadequately deidentified will be rejected.

 

If you require more specific guidance about a specific case, please do not hesitate to contact the conference committee.

 

Presentations

Submissions selected for presentation will be presented as physical posters (specifications to be confirmed). At least one of the authors must be registered to attend the conference and be the nominated presenting author. All presenting authors will have their registration fee reimbursed (only one author per submission may be the presenting author). The authors are responsible for the production of the poster. Presenting authors will need to arrive between 13:00 and 13:30 on Wednesday December 6th, in order to set up their poster. The best submission will be invited to give oral presentations. Oral presentations should be prepared on Microsoft Power Point, with oral presentations timed to last for ~10-12 minutes. There will be prizes award for the best submissions.

 

How to submit

Submissions should be sent to SLICEcho@gmail.com. Submissions should arrive no later than Sunday the 17th of September. Submissions should include word document case summary (max 800 words), still images (up to 4) and contact details of the corresponding author.